Traffic management

Table of Contents

Appendix B FHWA Major Event Planning Checklists

The following tables are derived from the US Federal Highway Administration (FHWA) manual Managing Travel for Planned Special Events (Latoski et al. 2003). While they are oriented to a major event at a single location, and do not address the needs of moving events such as parades, cycle races or marathons, they provide a useful list of issues to be addressed which can be supplemented as necessary to suit other needs.

Table B 1: Contingency plan checklist



  • severe weather outbreak
  • flooding on event site access routes
  • flooding in event parking areas
  • parking during wet weather.
Security threat
Major traffic incident
Delayed event
Event cancellation
Absence of trained personnel and volunteers on the day of event
Equipment breakdown
Demonstration or protest
Unruly spectator behaviour
Event patron violence

Source: Latoski et al. (2003).

Table B 2: Site and parking plan checklist

Element Provision
Event patron parking areas

Highlight free, pay (rates), and reserved (permit) parking areas.

Indicate lots where tail-gating is permitted.

Show specific parking area access points and state restrictions.
Indicate number of entrance/exit lanes (or servers) at each access point.
Designate lots by a number or letter and provide lot-specific directions.
State time parking areas open, particularly if time varies by parking area.
Discuss features of each parking area (e.g. paved, staffed, lighting, security).
State estimated walking time from each parking area.
Indicate connecting pedestrian access routes.
Show overflow parking areas, state distance from venue, and indicate criteria for operation (e.g. sell-out).
Indicate parking areas for motorcycles.
Indicate parking areas for recreational vehicles (e.g. overnight parking).

Furnish map of available off-site parking areas:

  • include information on street regulations (e.g. one- or two-way) and connections to freeways and major arterials
  • state on-street parking restrictions
  • specify private parking area regulations (e.g. egress control)
  • indicate location of entrance/exit points to off-street parking areas
  • include rates if available
  • show restricted off-site parking areas (e.g. residential neighbourhoods, etc.).
Gate access informationIndicate gate names as shown on event patron tickets.
VIP informationShow VIP (e.g. official guest/sponsor) parking areas.
Show credential pick-up location.
Show hospitality areas.
Shuttle bus route and stations

Display shuttle route and all stations.

State cost, and emphasise free services.

Drop-off/pick-up sites

Show access points and circulation lanes for transit/taxi/limo/shuttle service.

Show exclusive bus lanes.

Show transit/express bus stations.
Indicate general drop-off/pick-up sites where turnaround is permitted.
Indicate valet parking drop-off.
Show disabled drop-off/pick-up site.
Other parking areasShow express/charter bus parking area.
Show limousine parking area.
Show media parking area.
Show venue employee parking area.
Disabled parking areasState specific location (e.g. first row) of disabled-only spaces in general parking areas.
Indicate number of spaces available.
Other considerations

Show aerial map.

Promote advance purchase (permit) options.

Indicate towed vehicle (e.g. illegally parked) pick-up area.
Emphasise new provisions (e.g. new parking areas, etc.).
Present map in grid format for easy reference.
Prepare maps for different venue events if parking plan varies.
Draw map to scale.
Show private property.
Display landmarks.
Indicate municipal fireworks viewing areas.

Source: Latoski et al. (2003).

Table B 3: Pedestrian access plan checklist

Show recommended pedestrian access routes.
Show pedestrian bridges and tunnels.
Indicate special pedestrian crossing tactics (e.g. street closure or mid-block crossings).
Show shuttle bus route, direction of travel, stop locations, and loading and unloading areas.
Show vertical connections between infra-structure levels (e.g. stairs, escalator, elevator, ramps).
Show designated pedestrian crossings at street use event venues.
Indicate special regulations.
Highlight pedestrian access routes and crossings suitable for disabled event patrons.

Source: Latoski et al. (2003).

Table B 4: Traffic flow plan checklist

Event patron corridor flow route

Indicate recommended freeway ramps, by route direction, to/from event venue or specific parking area.

Indicate corridor target points representing a connection to local flow routes.

State freeway or arterial lane assignments for event traffic (e.g. event traffic two right-lanes).

Furnish information on roadway construction projects, as applicable, and indicate alternate routes.

Indicate modified ramp control tactics (e.g. closures/additional lanes).

Show freeway interchange configurations (and direction of travel) and exit numbers.

State tolls, if applicable.

Event patron local flow route

Show connection to corridor flow route.

Indicate local streets that connect to freeway entrance/exit ramps.

Indicate recommended flow route to/from general and reserved parking areas (minimum) or individual parking areas (recommended).

Indicate one-way streets.

Show all road segment closures.

Specify permitted turning movements.

Emphasise controlled turn areas (turns prohibited or only one turn allowed).

List modified roadway striping (e.g. reversible lanes or contra-flow).

Indicate event participant/VIP access routes.

Traveller information

Promote use of regional park & ride locations and event satellite parking areas.

Indicate commercial radio and highway advisory radio frequencies with event travel information.

Stress importance of following route and adhering to traffic control officer instructions.

Traffic management team information

Include contingency maps detailing routes to overflow parking areas.

Provide written directions for diverting corridor flow routes via local street system.

Indicate alternate routes for ingress and egress to same target point.

Other travel modes/user groups

Show transit routes and state corresponding route number(s).

Show preferred taxi routes.

Indicate bicycle routes.

Indicate pedestrian routes.

Other considerations

Provide information on both ingress and egress flow routes.

Emphasise law enforcement endorsement of recommended routes and directions.

State travel times (by mode of travel) and distances (e.g. from select origins).

State when special traffic flow routes go into effect and terminate.

Disseminate written ingress/egress driving directions.

Indicate potential points of confusion along recommended route (e.g. freeway exits, turning movements).

Indicate heavy vehicle restrictions.

Indicate expected congested/non-congested areas.

Use callouts to highlight critical movements.

Label all streets and freeways.

Colour-code recommended routes to specific parking areas.

Emphasise new provisions (e.g. new road closures or route).

Prepare maps for different venue events if parking plan varies.

Show parking areas.

Show venue gates.

Draw map to scale.

Show private property.

Display landmarks.

Source: Latoski et al. (2003).

Table B 5: Traffic control plan checklist

Freeway control planSpecify maintenance and protection of traffic per MUTCD guidelines (e.g. location of traffic control equipment, equipment quantities, and safety signs).
Indicate ramp control and capacity modifications.
Highlight exclusive traffic flows (e.g. unimpeded merge, etc.).
Dimension weaving area, acceleration/deceleration lane lengths, ramp length.
Indicate potential bottleneck locations for surveillance monitoring.
Street control planShow closed road segments.
Indicate directional lane control (e.g. alternative lane operations).
Show one-way streets.
Indicate number of ingress and egress lanes at each venue access point (e.g. parking areas, pick-up/drop‑off points).
Show street use event route.
Indicate parking restrictions.
Indicate location of command post(s).
Integrate with signing plan (e.g. show route trailblazer signs).
Intersection control planSpecify maintenance and protection of traffic per MUTCD guidelines (e.g. location of traffic control equipment, equipment quantities, and safety signs).
Show permitted pedestrian movements and crosswalk locations.
Indicate approach lane designations and pavement markings.
Indicate traffic control.
Highlight exclusive/permitted traffic flows (indicate approach lane and corresponding receiving lane).
State special regulations (e.g. turn prohibition, exclusive bus lane, resident/permit only movement).
Show approach closures.
Indicate parking restrictions.
Indicate location of traffic control officers.
Indicate location of equipment storage area at intersection.
Signing planShow location of permanent/portable changeable message signs.
Show location of permanent/portable highway advisory radio stations.

Indicate CMS/HAR message sets

  • default ingress and egress
  • contingency scenarios.
Show location of temporary static signs and message.
Indicate location of dynamic blank-out signs.
Equipment location plan

State number of traffic cones, drums, and barricades required at designated locations.

Indicate equipment staging areas (e.g. shoulder, median, intersection corner).

Indicate location of equipment storage areas.
Other considerationsProvide plans for both ingress and egress operation.
Indicate roadway construction zones.
Include table of quantities.
Show aerial map.
Draw map to scale.
Display landmarks.

Source: Latoski et al. (2003).