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Cover of Best Practice Guidelines for Procurement of ITS Solutions
Best Practice Guidelines for Procurement of ITS Solutions
  • Publication no: AP-R440-13
  • ISBN: 978-1-925037-13-5
  • Published: 28 June 2013

This report documents how Australian and New Zealand jurisdictions are currently procuring a range of Intelligent transport systems (ITS) solutions and recommends ways jurisdictions could improve their ITS procurement practices.

Road agencies are using ITS solutions more often to operate existing road networks efficiently and effectively. An ITS procurement method can have significant impact on the ultimate success of ITS projects. When implementing both hardware and software ITS solutions, it is important for road agencies to select an appropriate procurement method that will assist in obtaining the best value for money and the expected outcomes for the project, as well as mitigate the risks.

The report considers different procurement methods of various ITS solutions which range in scale from the planning, design, construction, operation and maintenance of large managed motorway projects, to smaller isolated systems.

Real-life case studies document the decisions involved and lessons learned in the procurement process, and allow jurisdictions to:

  • share their knowledge and learn from each other’s experience
  • be aware of the potential pitfalls of particular approaches
  • understand how a procurement approach could be improved in the future.
  • 1. Introduction
    • 1.1. Background
    • 1.2. Purpose
    • 1.3. Methodology
    • 1.4. Contents of the Report
  • 2. Current Practice
    • 2.1. Overview of Case Studies
    • 2.2. Lessons Learned
  • 3. Issues to be considered for ITS procurement
    • 3.1. Key Differences between ITS and Civil Projects
    • 3.2. Procurement Strategy
    • 3.3. Procurement Methods
      • 3.3.1. Procurement Model
      • 3.3.2. Method of Award
      • 3.3.3. Contract Type
      • 3.3.4. Summary of Procurement Methods used in Case Studies
    • 3.4. Systems Engineering
    • 3.5. Resourcing
    • 3.6. Work Packaging
    • 3.7. Maintenance
    • 3.8. Intellectual Property
    • 3.9. Limiting Liability and Indemnity
    • 3.10. ITS Platform Selection
    • 3.11. Pre-qualification and Type Approval
    • 3.12. Selection Criteria
    • 3.13. Testing
    • 3.14. Expanding the Industry Scope of Supplier Selection
    • 3.15. Timing
    • 3.16. Specification
    • 3.17. ITS Expertise
    • 3.18. Relationships
    • 3.19. Operation/Maintenance Focus
    • 3.20. National Standards
    • 3.21. National ITS Contract Shell
    • 3.22. Integration
    • 3.23. Relevant Projects and Publications
  • Index of system reliability
  • 4. Conclusions and Recommendations
  • References
  • Appendix A Road Agency Contacts
  • Appendix B Glossary
  • Appendix C Morwell Bypass Case Study (Victoria)
  • C.1 Project Scope
  • C.2 ITS Component
  • C.3 Project Complexity/Risk
  • C.4 Cost
  • C.5 Resourcing
  • C.5.1 Ground Movement Sensors
  • C.5.2 VMS Lease and Purchase
  • C.6 ITS Master Plan
  • C.7 Work Packaging
  • C.8 Procurement Method
  • C.8.1 Ground Movement Sensors
  • C.8.2 VMS Lease and Purchase
  • C.9 Contract Shell
  • C.10 Specification
  • C.10.1 Ground Movement Sensors
  • C.10.2 VMS Lease
  • C.10.3 VMS Purchase
  • C.11 Integration
  • C.12 Duration of Project
  • C.13 Project Outcome
  • C.14 Lessons Learned
  • C.15 Points to Note
  • Appendix D Sand Road Case Study (Victoria)
  • D.1 Project Scope
  • D.2 ITS Component
  • D.3 Project Complexity/Risk
  • D.4 Cost
  • D.5 Resourcing
  • D.6 ITS Master Plan
  • D.7 Work Packaging
  • D.8 Procurement Method
  • D.9 Contract Shell
  • D.10 Specification
  • D.11 Integration
  • D.12 Duration of Project
  • D.13 Project Outcome
  • D.14 Lessons Learned
  • Appendix E M1 Case Study (Victoria)
  • E.1 Project Scope
  • E.2 ITS Component
  • E.3 Project Complexity/Risk
  • E.4 Cost
  • E.5 Resourcing
  • E.6 ITS Master Plan/Architecture
  • E.7 Work Packaging
  • E.7.1 Controls System Contract Package
  • E.7.2 FMS-ITS Contract Package – Main Line Works
  • E.7.3 FMS Ramp Metering Contract Packages
  • E.8 Procurement Method
  • E.9 Contract Shell
  • E.9.1 Controls System Contract Package
  • E.9.2 FMS-ITS Contract Package – Main Line Works
  • E.9.3 FMS Ramp Metering Contract Packages
  • E.10 Specification
  • E.10.1 Controls System Contract Package
  • E.10.2 FMS-ITS Contract Package – Main Line Works
  • E.10.3 FMS Ramp Metering Contract Packages
  • E.11 Integration
  • E.12 Duration of Project
  • E.13 Project Outcome
  • E.14 Lessons Learned
  • E.15 Points to Note
  • E.15.1 Program Delivery
  • E.15.2 Value for Money
  • E.15.3 Service Delivery during Maintenance
  • E.15.4 Occupational Health and Safety
  • E.15.5 Standards/Guidelines
  • E.15.6 Contractor Interface
  • E.15.7 Road Design/ITS Integration
  • E.15.8 What went Really Well with the M1 FMS
  • E.15.9 Further Work
  • Appendix F New Perth Bunbury Highway Case Study (Western Australia)
  • F.1 Project Scope
  • F.2 ITS Component
  • F.3 Project Complexity/Risk
  • F.4 Cost
  • F.5 Resourcing
  • F.6 ITS Master Plan
  • F.7 Procurement Method
  • F.8 Specification
  • F.9 Integration
  • F.10 Duration of Project
  • F.11 Project Outcome
  • F.12 Lessons Learned
  • F.13 Points to Note
  • Appendix G Roe Highway Case Study (Western Australia)
  • G.1 Project Scope
  • G.2 ITS Component
  • G.3 Project Complexity/Risk
  • G.4 Cost
  • G.5 Resourcing
  • G.6 ITS Master Plan
  • G.7 Work Packaging
  • G.8 Procurement Method
  • G.8.1 Phase 1
  • G.8.2 Phase 2
  • G.9 Contract Shell
  • G.9.1 Phase 1
  • G.9.2 Phase 2
  • G.10 Specification
  • G.10.1 Phase 1
  • G.10.2 Phase 2
  • G.11 Integration
  • G.12 Duration of Project
  • G.13 Project Outcome
  • G.14 Lessons Learned
  • Appendix H Ipswich Motorway Upgrade (Wacol to Darra) Case Study (Queensland)
  • H.1 Project Scope
  • H.2 ITS Component
  • H.3 Project Complexity/Risk
  • H.4 Cost
  • H.5 Resourcing
  • H.6 ITS Master Plan
  • H.7 Work Packaging
  • H.8 Procurement Method
  • H.9 Contract Shell
  • H.10 Specification
  • H.11 Integration
  • H.12 Duration of Project
  • H.13 Project Outcome
  • H.14 Lessons Learned
  • H.15 Points to Note
  • Appendix I STREAMS Implementation Case Study (South Australia)
  • I.1 Project Scope
  • I.2 ITS Component
  • I.3 Project Complexity/Risk
  • I.4 Cost
  • I.5 Resourcing
  • I.6 ITS Master Plan
  • I.7 Work Packaging
  • I.8 Procurement Method
  • I.9 Contract Shell
  • I.9.1 Minor Contract
  • I.9.2 Major Contract
  • I.10 Specification
  • I.10.1 Minor Contract
  • I.10.2 Major Contract
  • I.10.3 Support Contract
  • I.11 Integration
  • I.12 Duration of Project
  • I.13 Project Outcome
  • I.14 Lessons Learned
  • I.15 Points to Note
  • Appendix J Outback Road Condition Signs Case Study (South Australia)
  • J.1 Project Scope
  • J.2 ITS Component
  • J.3 Project Complexity/Risk
  • J.4 Cost
  • J.5 Resourcing
  • J.6 ITS Master Plan
  • J.7 Work Packaging
  • J.8 Procurement Method
  • J.9 Contract Shell
  • J.10 Specification
  • J.11 Integration
  • J.12 Duration of Project
  • J.13 Project Outcome
  • J.14 Points to Note
  • Appendix K Sydney Harbour Bridge: ITS Solution Case Study (New South Wales)
  • K.1 Project Scope
  • K.2 ITS Component
  • K.3 Project Complexity/Risk
  • K.4 Cost
  • K.5 Resourcing
  • K.6 ITS Master Plan
  • K.7 Work Packaging
  • K.8 Procurement Method
  • K.9 Specification
  • K.10 Project Outcome
  • K.11 Lessons Learned
  • K.12 Points to Note
  • Appendix L Summary of case studies